This post focuses on a Folder Sharing/structure solution within Google Drive.
The Folder Sharing Concept in Google Drive
"Properties" refers to a few key elements when a user clicks the "Share" button on a folder or document in Google Drive:
- Whether that document is "Private," available to people within the domain, or open and available to the world, and
- Who specifically is being invited to view, edit, and comment on the document
Setting Up Folder Sharing with Students
- How do you want student folders to be labeled? (For student's organization, do more than just their name! Especially if they have more than one teacher.)
- Last Name, First Name - Subject
- Last Name - Teacher Name
- Last Name, First Name - Subject - Semester
- Do you want folders inside of that folder (nested or sub folders)?
- What level of sharing would you like students to give you? Viewing? Commenting? Editing?
- Editing is recommended...it gives you fullest access to the folders and files
- Once students share a folder with you, it will benefit your efficiency to place those folders into a collective folder. Name the folder with clear identifiers, though. "American Lit - 2012 - Sem1"
- While students can create this independently, it is worth the time and effort to be present to answer questions and to make sure the folder is set up properly the FIRST Time.
- When the file arrives in your inbox, or in your Google Drive folder (look in "Shared with Me"), take a look at the properties to be certain they are set properly. Then, simply drag the folder up into the proper "Class Folder" in your Google Drive.
- You will not delete student access to the folder in dragging this into the "My Drive" section of Google Drive. It simply makes it easier for the instructor to find like student folders.
- Remember that all files within that folder will take on the "properties" of the folder, unless otherwise specified by the student.
- Developing a file naming structure/code for the files in each folder will further assist instructors in efficiently assessing the work within that folder.
Tips to Teachers
- Clear initial expectations will ease the student transition to a new turn-in model. Avoid accepting paper versions of the work when possible if the expectation is primarily electronic submission.
- Prior to using Google with students, determine if they have an active Google account with the district. The easiest method is to have students attempt to log in. Here are instructions for allowing students with active accounts to log in.
- Encourage students to share their folders with a parent/guardian as well.
- Even without a Google account, parents can view (and even comment/edit) the work. Here's a link to an article explaining options for sharing with non-Google users.
- Use commenting on docs shared with you to provide feedback. Printing assignments and placing feedback on the printed copy defeats the purpose of e-submissions (and creates another step for you -- so much for efficiency gained).
- Engage students in a discussion about the work using the discussion tool in Google Docs.
- Check in often. You'll be amazed at how quickly work piles up. Even when it isn't due!